Camp Policies2019-03-06T16:13:16+00:00

Camp Policies

Reference current Cascade Pacific Council policies pertaining to payment processing, camping, property reservations and more!

Camp Payment and Refund Policy (including NYLT)

Payment Schedule:

Cascade Pacific Council follows the following payment schedule for all camp fees:

  1. A deposit of $10 per Scout is paid to secure a reservation.
  2. A family commitment payment of $65 ($15 for Day Camp) per scout is made by March 1st to continue to hold the reservation. Units that do not make this payment risk losing their reservation.
  3. To qualify for the Early Bird incentive, pay the balance of youth camp fees by May 1st. If not taking advantage of the incentive, the balance must be paid in full by June 1st.

Refund Policy for Cancellations and No-Shows:

Planning and purchasing camp reservations happens long before camp begins.  Consequently, the need for refunds does arise from time-to-time and refunds are therefore made as follows:

  • Cancellations on or before May 1st: all fees paid are transferable within the reservation. If the entire unit reservation is cancelled, the $10.00 deposit per Scout is forfeited.
  • Cancellations between May 1st and two weeks prior to camp: a refund of all fees paid, less $75.00 per Scout ($25.00 for day camps), is made.
  • Within two weeks of camp, no refunds are made unless the Scout in question finds himself in one of these circumstances:
    • The Scout’s family moves out of council due to an unforeseen situation.
    • There is a death or serious illness in the Scout’s immediate family requiring his attendance.
    • The Scout personally becomes ill and unable to attend camp.  Last minute cancellations due to chronic conditions may not meet the criteria of becoming ill.

If a refund is granted, the initial deposit and commitment payment will be forfeited (a total of $75 for resident camp or $25 for day camp) for that Scout.

Off Season Horse Rides

Payment is due in full at time of reservation.

No refunds can be made within two weeks of your scheduled riding day.  If cancelling more than two weeks in advance of your reservation, Cascade Pacific Council will refund up to 50% of the fee.

Reservation stimulate the rate and the cost of shoeing the horses, veterinarian rotations, training schedules and volunteer wranglers.

Parent & Scout Events (Mom & Me, Dad & Me, Parent & Pal etc.)

Payment for parent and Scout events are due in full at time of reservation.

Reservations are Nonrefundable.

Short Term Property Reservations (Off Season Reservations)

Payments for short term property rentals are due in full at time of reservation.

A full refund may be granted only when requested at time of cancellation at least two weeks prior to the event. Refunds cannot be made if cancellation occurs within two weeks of your reservation.

Winter Lodge Reservations

Payment for Winter Lodge reservations is due in full at time of reservation.

No refunds will be made. The ONLY exception is when ODOT closes the highway. Weather conditions are not reason for refund.

General Event Policy

Payments are handled according to each individual event. If a payment policy is not clear, please contact Cascade Pacific Council.

Event refunds are handled according to the refund policy of each individual event; if no specific policy is stated in the event guidebook or within the online event description, the overriding policy is that refunds of up to 80% may be granted only when requested at time of cancellation at least two weeks prior to the event, and that any refund of $5 or less will be considered a donation.

Scouts BSA Camp Lodging Policy

The Cascade Pacific Council will adhere to the following policy regarding lodging for girls and boys at our camps for the summer of 2019.

CPC will accommodate linked Scouts BSA troops who wish to share resources by staying in the same campsite. All units attending camps should understand that the constraints of our facilities, needs of other units, and the capacity of our staff may result in needed dialogue and compromise.  We look forward to providing our Scouts and Scout leaders a quality summer camp experience and will do our best to meet the needs of each unit attending our camps.